Faire une recherche par cote est désormais possible dans BRIARD, la base de données en ligne des Archives. Pour cela, vous pouvez choisir "Faire une recherche avancée", puis l'onglet "cotes".
By law, archives are "all documents, whatever their date, form and medium, produced or received by any natural or legal person and any public or private service or organization in the exercise of their business". (Heritage Code, Book I, article 211-1).
For the period prior to the Revolution, documents held in departmental archives were from royal administrative or legal institutions and from ecclesiastical institutions and families. The most recent documents are primarily from state services located in the department (prefecture, police, justice, taxation) and from the services of the General Council.
Private collections (families, businesses, trade unions) are also numerous. Hospital records such as those of some municipalities are also held in the Departmental Archives.
Finally, notarized documents from the fifteenth century are collected in a volume of special importance.
Everyone has the right to access the departmental archives and records that are kept there after registration, subject to presentation of proper identification. There are many reasons why you might want to go the reading room.
Scientific / historical research
The archives are filed according to historical periods and the areas they affect, as part of a classification structure: this is a master plan that distributes the documents based on their origin, the different services that may have produced them, their main themes of action and divisions and subdivisions.
The departmental archive classification framework is in principle the same for all departments.
The series is the main division of the classification scheme. Each series is designated by a letter :
The sub-series is a subdivision of the classification scheme. The series letter is attached to a second letter or there is a number in front of it. There may also be "sub-sub-series" with a number after the letter of the series.
The number placed before the series letter sometimes indicates a collection rather than a sub-series. A collection is a set of documents, formed organically by a producer (government, company, individual) in the exercise of its business.
Within a collection or sub-series there are articles identified with continuous numbering (the number comes after the series / sub-series identification). The article is the unit of packaging of the materials (box, register, roll). The articles are the unit that can be viewed in the reading room. Each article is identified by a unique shelf mark, which is its reference.
The shelf mark identifies the articles; it consists of different elements of context of the article: identification of the series, sub-series, the collection, the article. Examples :
A range of research tools is available to readers in reading rooms.
A computer search engine
For documents described and indexed in the computerized database of the Departmental Archives of Seine-et-Marne (Briard - Regional Computerized Archive Database for Documentary Searches), searches can be performed by keyword, place name or own name using the Gaia computer search engine
For administrative procedures, the administration that is the source of the desired documents must be identified. This enables the search to be limited to the right series, sub-series and collections. Search examples :
For a scientific or historical search, the approach is more cross-cutting. Information about a place, building, family or a specific subject can be found in different documents, different series, different collections. The search therefore starts by querying the relevant period, the type of documents that the subject might appear in and the governments and public or private organizations that may have been involved for one reason or another.
This kind of very specific research is the subject of a detailed guide
When a document is identified for consultation, its disclosure is sometimes impossible: the software blocks the command, the room's presidency rejects the request. Several reasons may explain this.
When a document is badly damaged, further viewing degrades it. This does not make the document completely inaccessible, as there is often a reproduction (paper, microfilm, or scanned copy). In this case, the Archive officers indicate the corresponding shelf mark so that the reader can consult it.
Consultation of rare and valuable documents is subject to the approval of the management of the Departmental Archives. There is then a delay in communication (half-day or full-day). These documents, however, have been reproduced, and, unlike the original, the reproduction is freely available for consultation, including online for some documents, such as supply corps plans.
A document is also inaccessible if it is already being used by another reader or if it has been withdrawn from storage for reproduction. In this case, the room's presidency can be approached for the expected date of return of the document
The departmental archives hold private, family and other archives. When archives are donated or deposited, the owner chooses the method of disclosure of the documents - these are sometimes restrictive and subject to their approval.
Document release periods
More often than not, consultation is not possible because of the release periods to which the documents are subject. The current law on archives (Heritage Code, Book II, Chapter 3) provides that certain documents must not be disclosed before a specified time period, in order to respect privacy, to protect trade and industrial secrets, to protect national defence, etc. An exception may, however, be requested.